Broker Office Solutions

You know what would be great?...A way to post bulletins where every one of my agents could see it.  Even if they don't come into the office.

You are in luck.  Every time you send an email to all of your agents you have the option of turning the email into a "Broker Bulletin".  Broker Bulletins display at the top of the Front Page in Agent Access.  They cannot be missed, or ignored, and new bulletins are marked as new.  Now you can make sure your agents see important messages from you. 

Agents who set goals are more productive.  Agents who follow up on those goals reach them!

You will never have to compile a activity report for another agent ever again.  Broker Office Solutions makes agent statistics easy on you.  Agent Access allows agents to view their Statistics in real time...That's right, up to the minute!  All based on the information in your database, and all taking you precisely 0 seconds to prepare.

Do you have any branded paperwork?  Forms with the brokerage logo? or Documents that you require for every transaction?

Isn't it a hassle to make those available to your agents? 

Broker Office Solutions makes it easy for you to to make those type of documents available to your agents.  Resources is a section of the system that allows you to upload these documents in a secure way in PDF format so your agents can view or download them at their liesure any time day or night. Company logos can also be uploaded and downloaded using the zip format.

How much time do you spend with agents reviewing paperwork? 

You will never again have phone calls minutes before a closing from an agent asking what needs to be fixed on a contract.  Less time on the phone with agents means more time on the phone for recruiting or networking or otherwise growing your business

Agent Access is a secure area in your system where agents can log in and see what you want them to see.

When you (or your assistant, it is that easy!) reviews paperwork, turned in by one of your agents, a record of it is created in the database.  This record is a list of items that need to be addressed, as well as all of the important information pertaining to that particular file.  This list of items can be sent to an agent by way of email (just one click!) or printed out and mailed to an agent that is less computer savy, or better yet it can be accessed through "Brokerage Files" in agent access.

Brokerage Files also makes avaiable to the agent all of the paperwork pertaining to that particular file that has been uploaded by the brokerage.

Communication with agents is one of the most time consuming aspects of managing your brokerage.

Ease your burden with Broker Office Solutions.  We have built several communications tools right into the system. 

Email for instance.  You can send an personalized email to all of your agents in just the time it takes to type it. (Personalized means Dear John, or Joe whatever the agents name is of course, not Hey Agents: or Listen up:) 

What if you want to send an email to only half of them?  You can do that!

What if you want to send an email invitation to everybody except the agent you will have to let go this friday?  You can do that!

But what about communicating problems with paperwork?  That is the easiest of all.  Those emails are just one click.  Or you could just let your agents use their personal login to find out what is wrong with paperwork they turned in.

How long does it take you to calculate a commission and print a check? 

Commissions are all handled automatically in Broker Office Solutions.  You simply need to enter the commission structure on the agent page and when you close out a transaction the commissions will calculate automatically.  The system will even remind you when agents need to move up to the next tier in a tiered commission structure.  Usually checks can be calculated in just a few seconds no matter how complicated the commission structure!

Does your state frown on agents practicing with an expired license?

Mine does! 

Broker Office Solutions makes it so easy for you to ensure not one of your agents forget to renew his or her license.  As you add an agent record you will have the opportunity to enter a license expiration date.  As that date draws near your system will remind you that the agent needs to renew, and you will be able to remind the agent with a couple of clicks of the mouse.  It has never been easier to stay out of trouble with the state.

Reviewing contracts can take so much time.

First thing when paperwork is turned in you have to spend some time making sure everything was turned in correctly. 

Did a lead based paint addendum get turned in? 

Were all of the signatures in the right place? 

How about initials? 

Was everything filled out that needed to be? 

All that takes time. 

And then... you have to do it again every time a new addendum or corrected paperwork is turned in. 

On top of all that you have to tell the agent about any problems...and he or she will forget so you'll have to tell the agent again and maybe again.

What if you could streamline the process?  What if the process could be simplified to the point that an assistant could do it?

Do you have two storage units clear full of paper documents that you have to store for years to stay compliant with the state?  Wouldn't a couple of CDs or DVDs make more sense?

Online storage of documents is a popular decision, and for good reason:

• Documents stored online are easy to access from anywhere the is an internet connection.
  
• Digital indexing is far easier and more efficient than traditional filing.
• Backup is a snap
  
• Storage space is minimal - (1 dvd can hold the backup for up to 5000 files) - How many did you close last year?
• Environmentally friendly - Market yourself as a "Green Brokerage"
  

Did I mention that Broker Office Solutions calculates commissions for you?

 Throw that calculator away!

Broker Office Solutions can calculate all of your commissions for you...automatically...easily.

Can it calculate different commissions for different agents?  You bet it can!

What if every agent has a unique commission structure?  No problem.

What about tiered commission structure?  It can do it.

Flat fees and splits, or combinations of both? Yes sir. 

How long would it take you to tell me exactly how many listings you have?  How about earnest money in the trust account?

Since all of your information is saved in a database, it is at-a-glance easy to know how many listings, or homes under contract you are representing and their value.  You have the ability to organize the information in just about however you want it as well as export in in PDF and excel format. 

Agents are the center of any brokerage. Boss allows you to give them the tools to stand out from the competition. Agents can have their own subscription to our companion tool, Agent Office Solutions which allows them to take advantage of many additional features. Some features include, Broker Notes, Library, Reminders, and Invoicing.